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17 templates · Away messages, after-hours cover, first-response greetings and holiday notices

WhatsApp Auto-Reply Messages for Business

An auto-reply is doing one job: stopping a person who just messaged you from concluding that nobody is there. It fails when it says nothing — "Thank you for your message, we will get back to you" tells the reader precisely what they already assumed. Every message below commits to something instead: a time, an option, a link that resolves the question without a human. That is the difference between an auto-reply that holds an enquiry and one that loses it.

Reputoo Editorial TeamUpdated September 20266 min read
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Example messages from WhatsApp Auto-Reply Messages for Business: Thanks for messaging {{Business}}. We are closed now and reply from {{time}} tomorrow. If you need {{common request}}, you can do it right now here: {{link}}. / Hi Thanks for messaging {{Business}}. We usually reply within {{time}}. To get you to the right person faster, reply with a number: 1 {{option}} · 2 {{option}} · 3 {{option}}. / Thanks for messaging. We are busier than usual today and replies are taking about {{time}} rather than the normal {{time}}. Your message is in the queue — no need to send it again.
Three of the templates below, as they look in WhatsApp.
On this page · 7 chapters
  1. 01 · Away message — outside business hours
  2. 02 · Greeting — automatic first response
  3. 03 · Busy or high-volume periods
  4. 04 · Holiday and closure notices
  5. 05 · Out of stock, waitlist and no-availability
  6. 06 · Before you send
  7. 07 · Frequently asked questions
Chapter 01

Away message — outside business hours

Give the reopening time in words the reader can act on, and one thing they can do right now. "We are closed" alone converts nothing.

Thanks for messaging {{Business}}. We are closed now and reply from {{time}} tomorrow. If you need {{common request}}, you can do it right now here: {{link}}.
You have reached {{Business}} outside our hours ({{hours}}, {{days}}). Your message is in the queue and will be answered first thing at {{time}}. For anything urgent, call {{number}}.
Hello — we are away until {{day}} at {{time}}. Bookings can still be made any time at {{link}}, and we will confirm as soon as we are back.
Thanks for your message. Our team works {{hours}} {{timezone}}. It is {{outside those hours}} now, so you will hear from us within {{time}} of opening. Meanwhile, most answers are here: {{FAQ link}}.
Chapter 02

Greeting — automatic first response

Fires on a first inbound message. Set an expectation and route the enquiry in the same breath, so the human who picks it up starts with the information they need.

Hi 👋 Thanks for messaging {{Business}}. We usually reply within {{time}}. To get you to the right person faster, reply with a number: 1 {{option}} · 2 {{option}} · 3 {{option}}.
Welcome to {{Business}}. Someone will be with you shortly. While you wait — what are you looking for, and for when? Those two details save us a round trip.
Thanks for getting in touch. You are speaking with {{Business}}, {{one line on what you do}}. Prices and availability: {{link}}. For anything else, tell us here and a person will pick it up.
Hello and thanks for your message. Quick note: we reply here {{hours}}. If you send your {{order number / appointment date}} now, we can answer in one message instead of three.
Chapter 03

Busy or high-volume periods

Use when reply times slip. Naming the real delay costs you nothing and prevents the follow-up messages that make the backlog worse.

Thanks for messaging. We are busier than usual today and replies are taking about {{time}} rather than the normal {{time}}. Your message is in the queue — no need to send it again.
We have you. Because of {{reason — a sale, a holiday period}}, responses are running slower than we would like. You will hear from us by {{specific time}}.
Message received. Our team is at capacity right now; you are number in the queue and we work through in order. If this is about {{urgent category}}, reply URGENT and we will move it up.
Chapter 04

Holiday and closure notices

Set these before the closure begins, not on the first day of it, and always include the exact reopening date.

{{Business}} is closed for {{holiday}} from {{date}} to {{date}}. We reopen on {{date}} at {{time}} and will answer messages in the order they arrived. Orders placed meanwhile ship from {{date}}.
Happy {{festival}} from all of us at {{Business}} 🪔 We are away until {{date}}. Online orders continue as normal at {{link}} — dispatch resumes {{date}}.
Our team is off for {{holiday}} until {{date}}. For emergencies during this period, contact {{name}} on {{number}}. Everything else will be answered when we are back.
Chapter 05

Out of stock, waitlist and no-availability

Never end on the bad news. Every one of these captures something — a waitlist entry, an alternative, a callback.

Thanks for asking about {{product}}. It is out of stock right now, back around {{date}}. Reply NOTIFY and we will message you the moment it lands — you will hear before it goes public.
We are fully booked for {{date}}. The nearest slots are {{option 1}} and {{option 2}} — reply with one and it is yours, or reply WAITLIST and we will call you if there is a cancellation.
{{Service}} is paused at the moment. {{Alternative}} covers most of the same ground and is available now: {{link}}. Happy to talk it through if that is useful.
Chapter 06

Before you send

  • Never promise a reply time you cannot hold. A missed auto-reply promise costs more trust than a slower honest one.
  • Give the reader something to do in the message — a link, a number to reply with, a self-serve action. An auto-reply with no next step is a dead end.
  • Set your business hours in the WhatsApp Business app so the away message fires on the right schedule rather than on every message.
  • Auto-replies fire inside the customer-initiated 24-hour window, so they do not need template approval — they are replies, not business-initiated messages.
  • Review the text every quarter. Stale hours and expired offers in an auto-reply are visible to every new enquiry.
  • Do not use an auto-reply to sell. It answers the question "is anyone there"; a promotion here reads as ignoring the person.
  • Test it by messaging your own business number from a phone that is not connected to the account.
Before you send: Never promise a reply time you cannot hold. A missed auto-reply promise costs more trust than a slower honest one. Give the reader something to do in the message — a link, a number to reply with, a self-serve action. An auto-reply with no next step is a dead end. Set your business hours in the WhatsApp Business app so the away message fires on the right schedule rather than on every message. Auto-replies fire inside the customer-initiated 24-hour window, so they do not need template approval — they are replies, not business-initiated messages. Review the text every quarter. Stale hours and expired offers in an auto-reply are visible to every new enquiry. Do not use an auto-reply to sell. It answers the question "is anyone there"; a promotion here reads as ignoring the person. Test it by messaging your own business number from a phone that is not connected to the account.
What makes these work, and where Meta's rules bite.
Chapter 07

Frequently asked questions

How do I set an auto-reply on WhatsApp Business?

In the free WhatsApp Business app, open Settings → Business tools. "Away message" covers hours you are closed and lets you set the schedule; "Greeting message" fires when someone writes for the first time or after 14 days of silence. On the WhatsApp Business Platform the same behaviour is configured in your provider’s dashboard, where you can also branch the reply on what the customer said.

What is a good away message for business?

One that names a real reopening time and gives the reader something to do now. "Thanks for messaging — we are closed and reply from 9am tomorrow. Bookings can still be made at {{link}}" beats "We will get back to you soon", because the second sentence tells the reader nothing they had not already assumed.

Do auto-replies need Meta template approval?

No. An auto-reply fires in response to a customer message, which puts it inside the 24-hour customer service window where you can send freely worded messages. Template approval applies to business-initiated messages — the ones you send to start a conversation.

Can I send different auto-replies to different customers?

On the free Business app, no — the away and greeting messages are single fixed texts. On the WhatsApp Business Platform, yes: replies can branch on what the customer wrote, on their history with you, or on which entry point they came through, which is the practical reason businesses move across.

What is "smart reply" on WhatsApp?

It is the general term for replies that respond to the content of a message rather than firing the same text at everyone. WhatsApp itself has no such feature; it comes from the platform you connect to the Business API, either as keyword rules or as an AI agent that reads the message and answers from your own knowledge base.

How long should an auto-reply be?

Two or three short lines. It has to be readable in a notification preview, because that is where most people decide whether to open it. If you need more than that, the extra belongs behind a link, not in the message.

Written by Reputoo Editorial Team. Ready-to-use WhatsApp messages, written to pass Meta’s template review and read like a person wrote them.

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