🎉Professional Services

More Events. Less Coordination Chaos.

Respond to event inquiries instantly, collect client requirements via WhatsApp, coordinate with vendors, and manage event-day communication — all from one platform.

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Inquiry-to-Booking Rate

9:41

Business

Online

Wedding inquiry → requirement collection

Hi, I need event management for my daughter's wedding in March 2025. Approx 300 guests in Mumbai.

12:10

🎉 Congratulations! We'd love to make your daughter's special day magical! To prepare a tailored proposal, could you share: 1. Preferred date range? 2. Venue preference (banquet hall / outdoor)? 3. Budget range? 4. Theme preference (traditional / modern / destination)? We'll have a detailed proposal for you within 24 hours! 🌸

12:13

March 15-16, banquet hall, budget ₹15-20L, royal theme

12:16

✨ Perfect! Royal Theme Wedding — March 15-16, Mumbai Our proposal (PDF) will be in your inbox in 2 hours. Meanwhile, our lead coordinator Priya will call you in 30 minutes for a quick 10-min chat. Looking forward to planning the perfect royal celebration! 👑

12:19

Type a message

Inquiry Conversion

Vendor Response Speed

95%

Client Brief Completion

4.8

Client Satisfaction

The Exact Problems Event Management Face

And how WhatsApp automation fixes each one

📱

Event inquiry responses are too slow to win business

6hr avg response

Family messages 5 event companies for wedding quotations on a Sunday evening. First to respond in 30 mins usually wins the meeting.

📋

Client brief collection by call is slow and incomplete

3+ calls for full brief

Three phone calls to collect guest count, theme preference, budget, dietary requirements, and venue preferences. A WhatsApp form does it in one go.

🗓️

Event day coordination across WhatsApp groups is chaos

5+ groups, 200+ messages

Caterer, DJ, decorator, photographer all in different groups. Something important always gets missed.

How Event Management Automate with Reputoo

A step-by-step WhatsApp journey built for your business

⚡

Inquiry → personalised response in 60 seconds

Bot collects event type, date, guest count, and budget via WhatsApp and alerts your coordinator.

→ 3x inquiry-to-consultation conversion

📋

Client brief collected via WhatsApp form

Structured questions collect all event details — theme, food preferences, guest requirements, venue constraints.

→ 95% brief completion in first interaction

🎉

Pre-event milestone reminders for clients

D-30: caterer menu finalise. D-14: final guest count. D-7: venue setup brief. D-1: timeline confirmation.

→ Zero last-minute surprises on event day

⭐

Post-event review + portfolio request

Day after event: thank-you + Google review request + permission to use photos in portfolio.

→ 4.8 avg rating + strong referral base

Tools Built for Event Management

Every feature you need — nothing you don't

🎯

Lead Management

Capture and qualify leads automatically

Learn more →

⚙️

Automation Sequences

Multi-step automated follow-ups

Learn more →

💬

Shared Inbox

Team inbox for all WhatsApp messages

Learn more →

🤖

AI Chatbot

Instant 24/7 WhatsApp responses

Learn more →

Questions from Event Management

Everything you need to know before starting

How do I respond to event management inquiries faster?+

Reputoo's bot responds to every WhatsApp inquiry within 60 seconds — collects event type, date, guest count, and budget, and alerts your team. You win the "first responder" advantage that converts 70% of inquiries.

Can I collect detailed client event briefs via WhatsApp?+

Yes. The bot asks structured questions — venue preference, theme, dietary requirements, entertainment, decor style — and collects complete brief without phone calls. Teams save 3+ hours per client.

How do I coordinate with vendors on event day via WhatsApp?+

Create a centralised vendor coordination flow in Reputoo's inbox. All vendor conversations in one place — caterer, decorator, DJ, photographer — with conversation history and assignment tracking.

How do I keep event clients informed of preparation milestones?+

Set up milestone WhatsApp messages: D-30 (caterer menu confirmation), D-14 (final headcount), D-7 (venue setup brief), D-1 (next day timeline). Clients feel in control without calling you.

How do I get referrals from happy event clients?+

Day after the event, Reputoo sends a thank-you WhatsApp with Google review link and a referral offer: "Refer a friend's event and get ₹5,000 off your next booking." Referrals from weddings convert at 4x the rate of cold leads.